The Back Office You Left Behind
Wheelhouse is the operating infrastructure for independent consultants, coaches, and strategists. Client intake, proposals, project ops, and revenue — handled. So you can focus on the work you actually left to do.
The Problem
In corporate, you had an EA, a finance team, project coordinators, and IT. Now it's you, a Google Sheet, and 14 browser tabs. You left for autonomy — not to spend Sunday night formatting invoices. Wheelhouse replaces the infrastructure you left behind.
The System
Four modules that run the operational side of your practice. You focus on delivering for clients — not chasing them.
A new lead shouldn't mean 45 minutes of copy-pasting between your inbox and a spreadsheet. AI qualifies inquiries, generates scoped proposals, and books discovery calls — while you're on a client call or, honestly, at the gym.
Your clients expect the same rigor you delivered in corporate. Automatic milestone tracking, proactive status updates, and deadline management — without you being the project manager and the strategist and the admin.
No more invoicing at midnight. Proposals convert to invoices on completion, payment reminders go out automatically, and your cash flow forecasts itself. The finance team you never hired.
Every client feels like your only client. AI drafts responses in your voice, triages what's urgent, and follows up before things fall through the cracks. Like having a chief of staff who never takes PTO.
Who It's For
If you left a title to build something on your own terms, this is your infrastructure.
Running three retainers and a waitlist, but spending half your week on scoping emails and invoice follow-ups instead of brand work.
Your calendar is your product. Every hour spent on intake forms and proposal decks is an hour not coaching.
You're embedded in three companies. You need the operational rigor to match — without hiring your own ops team.
Strategy, workshops, advisory. You deliver at a senior level. Your back office should match.
Experience design meets client management chaos. Let the system handle logistics so you can stay in the work.
COO-level output on your own terms. You know what good ops looks like — now your own practice has it.
The Vision
Wheelhouse gives you the operational backbone of a full team — so your expertise scales without your hours. Not a tool with AI tacked on. An AI system that runs the business around you, built for women who chose autonomy over a title.
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